Navigation Keys Quit Key
Last Number Redial
Call Log Key. Dial
Volume Control Bar
Delete Key Shift
Key Outside Line
DN Key, making a call
Transfer Join a call
Hands free & Mute
Keys & LED’s
Headset Key Options
Answer a call
Set up a Conference Call
Goodbye Key Message
Waiting Light and Message Key
Answer a call-
- Lift the handset, press the Handsfree
Key, press the DN Key,
or press the Headset Key
when using a headset.
- The lower right hand line/feature key is your Primary Directory
While on-hook, press the DN
- Dial #, when answered either pick up handset or use the Handsfree
- From the dial pad lift the handset and dial the number.
- Press the Hold Key and
the DN indicator will
- Press the DN Key to
return to the call.
- Press the Handsfree Key
and dial #. Hang up by
pressing the Goodbye Key.
- Press Mute Key,
indicator flashes; press again to turn off.
- Switch from handsfree to handset by lifting handset and visa
- This terminates an active call.
Used mostly on handsfree.
- Volumes handset, headset, speaker, ringer, and handsfree.
- Message waiting light indicates messages in your mailbox and the Message
Key, if pressed, will connect you to your mailbox.
- Use the Headset Key to
answer a call while on the headset or to
switch a call from handset or handsfree to the headset.
Options lets you customized certain characteristics
of your phone.
Screen prompts take you
step by step through procedures and keeps
you informed on the status
of various features such as:
- Change Feature Key label
- Screen Contrast
- Volume adjustment
- Call log option
- Call timer
- Date/time format
- On hook default path
- Display diagnostics
Allow you to scroll through Menus and lists in the
Ends an active application.
Pressing the Quit Key does not end a call. *Note-if
you press the Quit Key before
the Done Key, you will exit
without saving the change.
Call Log Key
Allows you to access Call log, Personal Directory,
and the Redial List. The Call
Log lists the last 10 entries for incoming and 10 entries for outgoing
calls. The Redial
List records the last 5 outgoing calls.
You can copy these numbers to your Personal Directory.
Your Personal Directory holds up to 100 personalized names and
Functions much like the primary DN Key. The Dial
Key is used to dial numbers stored in the Directory
and Callers List.
Copies the incoming or outgoing call number into the
Used to edit the Directory and Callers list entries
on the M3904.
Used to delete entries or characters in
Programmable Line/Feature Keys-
The M3403 has two Programmable Line/Feature Keys
with two features or lines configured on each key.
Allows you to access the second layer of the Programmable
Programmable Feature Keys-
The M3903 has four Programmable Feature Keys with
three features on each key.
The More Key allows you to
access the next layer of the Programmable
Last Number Redial-
Press the DN
Key twice or lift the handset and press the Line Key.
Used to redirect a call to
the appropriate person. While
on a call
Press the Transfer
Key and you will hear dial tone.
Dial the number
to which you want to transfer to.
When you hear the ring or a person answers, press
the Transfer Key again to
complete the call transfer.
Join a call:
To connect a call to your current call.
While on a call, press the Conference
Press the flashing Line (DN) Key hat has the new call.
Press the Conference
Key again. The
person on hold joins your conversation.
Set up a Conference Call:
While on a call, press the Conference Key.
The other party is on hold and you receive dial tone.
the number of the person you want to add to the conference call.
You can talk privately to the person you are adding at this time.
Press the Conference
Key a second time to conference all parties together.
Repeat the procedure to include up to six people in
the conference call.
Call Forward allows you to
direct your calls to ring at another
Line (DN). You cannot
forward an incoming call in progress.
Press the Forward
Key. Dial the DN where you want to forward your calls.
Press the Forward
To cancel Call Forward press the Forward Key.
To reinstate Call Forward to the same
number press the Forward Key twice.
Call Park allows a call to be held temporarily and to
be retrieved from any internal telephone.
While on an active call, press the Park
Key. If there is a System
Park DN, the call automatically parks on the System
Park DN and displays it. Otherwise,
it parks on your DN.
If the call is not retrieved within one minute, the
call will ring back to the originating station.
To retrieve a parked call you press the
Park Key and dial the DN
where you parked the call.
To Park a call from an analog you will switchhook
flash or press a Flash/Link Key and dial 171.
This will park the call on your station.
To retrieve dial 172 and dial
the station number the call is parked on.
To answer an incoming call in your own Call
Pickup group, lift the handset and press the Group
To answer an incoming call in another Call
Pickup group, lift the handset,
press the Group Pickup Key,
Dial the Pickup
Group number of the
telephone that rings.
To answer an incoming call at a specific station in
any Pickup Group, lift the handset ,
Press the Pickup
Key, and dial the DN of the
*note….if the pickup DN
is invalid, you receive a tone and the screen displays “Goodbye try
again.” Press the
For an Outside
line press 7.