Outlook 2010 Exchange

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Note: This article is intended for faculty and staff who have been migrated over to the Microsoft Exchange Server. All other Stevens Users should reference the documentation on IMAP and POP3.

Microsoft Outlook 2010 is a part of Microsoft Office 2010. By default, it is part of the Microsoft Office package and is installed alongside the other Microsoft Office 2010 applications. These are the steps necessary to set up Microsoft Outlook 2010 for use with a Stevens Email account via the Microsoft Exchange Server.


Account Set-up Instructions

Step 1: Open the Mail Setup window in Control Panel

Make sure Microsoft Outlook 2010 is not currently running before proceeding with the following steps.

  • In Microsoft Windows 7 click on the start menu and select the Control Panel listing to open the Control Panel window.
  • In the upper right section of the Control Panel window select Large Icons from the dropdown labeled View by.
  • Scroll through the list of icons and double-click on the Mail icon to open the Mail Setup window.

Step 2: Open the Account Settings Window

In the Mail Setup window, click on the button labeled E-mail Accounts... towards the top of the window. This will open the Account Settings pop-up window.

Step 3: Add a New Account

Click on the New button in the upper left hand corner of the Account Settings window. This will open a window called Add New Account.

Step 4: Enter your information

In the Add New Account window, make sure the bubble next to E-mail Account is filled and fill out the following fields:

  • Your Name: Enter your name here as you wish it to be seen by others in their contacts.
  • E-mail Address: Enter your Stevens E-mail address here in the form of yourStevensusername@stevens.edu
  • Password: Enter your current Stevens password here.
  • Retype Password: Re-enter your current Stevens password here.

Step 5: Proceed through account configuration

Click the Next button in the lower right hand section of the Add New Account window to proceed.

Step 6: Complete account addition and restart Outlook

If all of the information you entered in Step 3 is correct, then Outlook will automatically configure your email settings. Once this is complete click on the Finish button in the lower right hand section of the Add New Account window and then restart Outlook for the changes to take effect.

Migrating Local Contacts

Note: You can skip Step 1, if you already have your contacts view-able in Outlook.

Step 1: Open Local Outlook Data File

  • In the upper left section of Outlook click on the File dropdown.
  • Next click on the Open option in the left hand section of the File dropdown and then click on the and then click on the Import icon.
  • Click on the Import from another program or file option and browse to your Data File and open it.

Step 2: Copy Contacts from Local Outlook Data File

  • Towards the bottom left side of Outlook, click on the Contacts tab.
  • Under the My Contacts Header in the upper left section of Outlook, select the Local Outlook Data File you just opened.
  • Click on a contact in the contact list and press ctrl+A to select all of the contacts.

Step 3: Move the Local Contacts to the Microsoft Exchange Account

  • Right click on your selected contacts and select the Copy to Folder... option from the dropdown menu.
  • Select the Contacts folder under the Microsoft Exchange Account and click OK.

Your Local contacts will not be migrated into the Microsoft Exchange Account.

Remove Previous non-Exchange Email Account

Step 1: Navigate to the Account Settings window

  • In the upper left section of Outlook, click on the File button.
  • Towards the center of the screen, click on the icon labeled Account Settings and select Account Settings from the dropdown menu. This will open the Account Settings window.

Step 2: Remove the Previous Email Account

  • Highlight the previous account by clicking on it in the middle of the Account Settings window and click on the Remove button near the center left of the window.

The previous email account has now been removed from Outlook.

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