Backing Up Your Email

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8. Finally in order to safely backup your files select them and burn them to a blank disk. [http://windows.microsoft.com/en-US/windows-vista/Burn-a-CD-or-DVD How to Burn a CD]
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8. Finally in order to safely backup your files select them and burn them to a blank disk. How to Burn a CD in [http://windows.microsoft.com/en-US/windows-vista/Burn-a-CD-or-DVD Vista] [http://windows.microsoft.com/en-US/windows7/Burn-a-CD-or-DVD-in-Windows-Explorer / Windows 7] [http://support.microsoft.com/kb/306524 / XP]
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Revision as of 18:11, 22 April 2012

Contents

Note About Backups

If you choose to backup your e-mail, an external device or removable media (such as CDs, DVDs, USB/thumb drives, external hard drives, etc.) should be used to store the data. This way, in case of an inoperable hard drive or hard drive failure, your saved e-mails can be returned to normal. You can never have too many back-ups.

AutoArchive

Microsoft Outlook 2007 and 2003 both automatically perform a scheduled back-up that runs every 14 days called AutoArchive. AutoArchive automatically copies files that are older than 6 months from preselected folders and puts them into an Archive folder. This page is to be used to change the settings to better suit your needs.

Step 1 - Main Window

Open Microsoft Outlook and then on the toolbar select Tools and then select Options

Step 2 - Options

In the Options window select the Other tab and there you will see an AutoArchive section. Select the AutoArchive... button to bring up the AutoArchive window.

Step 3 - AutoArchive

Here you can change various options to suit your needs. You can select the folder to where the Archive folder is saved to in the address box. One idea would be to uncheck the "Delete expired items (e-mail folders only)" to make sure all e-mails are saved. For more information you can consult Outlook Help by clicking on the question mark at the top right hand of the window.

Manually Backing Up Email with Outlook 2003/2007

POP3 Backup

1. Open Microsoft Outlook. From the File menu, select Import and Export.

2. Make sure Export to a file is highlighted and click Next.

3. Select Personal Folder File (.pst) and click Next.

4. Double click Personal Folders (check Include subfolders) and click Next.

5. Save the exported file to the desktop with the filename backup_outlook.pst. Select the option to Replace duplicates with items exported, and then click Finish. (This option is useful if you use the exact same filename to back up your mail each time. You may choose Do not export duplicate items if you prefer. We suggest you not select "Allow duplicate items to be created.")

6. Select No Encryption or other option if you prefer. Unless your email is highly confidential and you are sure you’ll be able to remember a password for this file, we suggest you do not set a password for your backed up mail file.

7. If you do choose to use a password, you will be prompted to enter the password again, then click OK.

8. Finally in order to safely backup your files select them and burn them to a blank disk. How to Burn a CD in Vista / Windows 7 / XP


IMAP Backup

1. Open Microsoft Outlook. From the File menu, select Import and Export.

2. Make sure Export to a file is highlighted and click Next.

3. Select Personal Folder File (.pst) and click Next.

4. Select nexus.stevens.edu (check Include subfolders) and click Next.

5. Save the exported file to the desktop with the filename backup_outlook.pst. Select the option to Replace duplicates with items exported, and then click Finish. (This option is useful if you use the exact same filename to back up your mail each time. You may choose Do not export duplicate items if you prefer. We suggest you do not select "Allow duplicate items to be created.")

6. Select No Encryption or other option if you prefer. Unless your email is highly confidential and you are sure you’ll be able to remember a password for this file, we suggest you do not set a password for your backed up mail file.

7. If you do choose to use a password, you will be prompted to enter the password again, then click OK.

8. Finally in order to safely backup your files select them and burn them to a blank disk. How to Burn a CD in Vista / Windows 7 / XP



Importing Archived Emails

1. Open Microsoft Outlook. From the File menu, select Import and Export.

2. Choose Import from another program or file and click Next.

3. Scroll down and choose Personal Folder File (.pst). Click Next.

4. Click Browse... and navigate to the folder where you saved your Backup.pst. Be sure that Replace duplicates with items imported is chosen in the Options submenu and then click Next.

5. Highlight Personal Folders and select the Import items into the same folder in: option. In the dropdown choose Personal Folders and click Finish.

You have now recovered your archived e-mails.

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